AI Customer Reactivation
Eligible contacts → Approved outreach → Team handoff. Includes permission checks and opt-outs.
Vexflow / by VexillumMedia
Make the next
step easier.
Customer communication, CRM and follow-up. Connected around your business.
Send an inquiry to AlexExplore the possibilities
A familiar task.
A clearer next step.
Tap a scenario. See how the pieces could connect.
AI Front Office / ExampleFrom “Can you help?”
From “Can you help?”
to a clear handoff.
Capture the request. Prepare a reply. Give your team the context.
Inquiry→Draft→Team review
Customer conversation DEMO
Hi, can someone look at our shop sink this week?Jamie Example · New inquiry
Happy to help. What’s the service address, and when did the issue start?Proposed reply · Awaiting review
Route to the service teamReview details before scheduling
NextMaintenance & Renewal / ExampleKeep the next
Keep the next
service in view.
A due visit and an expiring agreement need different follow-up.
Record→Reminder→Owner review
Agreement overview DEMO
Sample service agreement
Service visit duePrepare a scheduling reminderReview
Renewal approachingOwner checks terms and pricingOwner
Next action agreedTeam continues the follow-upNext
Customer Reactivation / ExampleA past customer.
A past customer.
A new conversation.
Start with eligible contacts and approved outreach. Route interested replies to your team.
Eligibility→Outreach→Reply
Reactivation workspace DEMO
JE
Jamie ExampleFictional past customer
Contact eligibilityCheck permissionCampaign messageOwner approvalInterested replyTeam handoff
A person handles the next conversation.
Illustrative demo with fictional data. No messages sent, appointments made or accounts connected.
Flagship systems / Now onboarding
Choose where to start.
AI Maintenance & Renewal
Service reminders and agreement renewals, kept distinct. Managers approve commercial changes.
AI Front Office
Inquiry → Qualification → Scheduling handoff. A person handles exceptions; voice is scoped separately.
One connected journey
Keep the follow-through moving.
Website / inquiryResponse & qualificationCRMScheduling & follow-upService / renewalReactivationReporting
Supporting services / Available today
Connect the essentials.
Websites & lead captureCRM setup & automationMissed-call text backReview requestsReview reactivationMeta advertisingManaged operationsMonthly reporting
Your CRM comes with you.
Mobile access is included through configured LeadConnector permissions.
HighLevel is the primary platform. Connections depend on software, plan, access and agreed scope.
Explore the full ecosystem →Availability, at a glance
Know what’s ready.
Available after implementation: HighLevel workspace
Your configured workspace, with monthly reporting under managed operations.
Planned preview: Executive dashboard
The separate Vexflow executive dashboard is not available today. View the labeled preview →
Guided local pilot: Team Assistant
A working-name pilot for guided walkthroughs. No public production login, self-service signup or external-system sync. Read about the pilot →
Useful answers
Before we build.
What are Vexflow managed business systems?
Customer communication, CRM, scheduling handoff, service renewal and customer reactivation, with scoped implementation and managed support.
Is Vexflow a separate company?
Vexflow is the implementation and managed business systems offering from VexillumMedia LLC. You work directly with Alex Gruich.
Which platform does Vexflow use?
HighLevel is the primary platform. We scope setup, supported integrations, team access and continuing support around your business.
Start with a conversation
What would make work
a little less complicated?
Bring a process, a question or an idea. We’ll find a useful place to start.